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Job Reference: G4S/TP/2239755/105178
Number of Positions: 1
Job Category: Administrative/Clerical
Contract Type: Full Time
Salary: Competitive
Location: Mississauga, Ontario
G4S Region: North America

G4S Business Unit:Canada
Closing Date: January 6, 2018
Package Description: G4S Secure Solutions (Canada) Ltd. is one of the nation’s leading providers of Security Solutions. We deliver a comprehensive portfolio of security products and service solutions across Canada to clients in both the private and public sectors.  G4S offers the successful candidates, free training and opportunities for career advancement.  This position description assumes that the individual has satisfied all basic requirements for employment by G4S Secure Solutions (Canada) Inc., including, but not limited to: criminal police information check (CPIC) credit reference, background check, minimum age, and minimum education (high school diploma or foreign equivalency, or earned GED).  Additionally, this job description in no way states or implies that these are the only duties to be performed by this employee.  The individual in this position is required to follow any other instructions and perform any other duties requested by this position’s management.

Job Introduction:

This role will be one of a team of people who run the administrative portion of our technology business, specifically the invoicing, receivables, creating PO’s, inventory management and fleet management.

Role Responsibility:

Responsibilities Include:

  • Receive and Accept completed sales orders
    1. Client PO or Signature on Quote or Email confirmation
    2. Site map when applicable
    3. Pricing worksheet, quote and draft warranty letter
  • Review and create work orders as well as PO’s
  • Execute on Sales Order
    1. Introduction to Client of Operations Team (non-urgent projects)
    2. Forecast Labour
    3. Order Inventory
  • Receive and reconcile installation Inventory
  • Manage Sub-contractor base
    1. Insurance, WSIB, internal processes…
  • Manage installation and service technicians
    1. Utilization
    2. ROI
    3. Workload
  • Create an inventory management system/process and ensure compliance
  • Update the Invoice Tracker for Administration purposes
  • Review vehicle maintenance schedule with Fleet Manager and plan for downtime
  • Ensure facility is well maintained and ready for site tour at a moment’s notice
  • Accounts Receivable
  • Monitoring, Service, Retro and New Construction Invoices (Daily)
  • Collections (Daily)
  • Accounts Payable
  • Vendors and Subcontractor Invoices (Weekly)






The Ideal Candidate:

- Excellent Communication Skills - Verbal and Written

- Organized and has great attention to detail

- Great Excel skill

- Some financial exposure is an asset

About the Company:

G4S is an inclusive and equitable employer, encouraging applications from qualified women and men including persons with disabilities, members of visible minorities, and Aboriginal persons. G4S est un employeur inclusif et équitable, en encourageant les candidatures de femmes qualifiées et les hommes y compris les personnes handicapées, les membres des minorités visibles et les personnes autochtones

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Please Note: The application deadline for this job has now passed.